Virtual Assistant (Ops & Marketing) | $10–$20/hr | Long-Term Role

Operations & Marketing Virtual Assistant (10 hrs/week to start – Long-Term Growth Role)
Hourly Rate: $10–$20 USD | Remote
We’re a fast-moving, service-based business focused on helping entrepreneurs, real estate professionals, and small business teams operate more efficiently. Our core mission is to streamline backend operations so that our clients can scale with ease and confidence.
Whether it’s managing inboxes, coordinating real estate transactions, prepping newsletters, or maintaining CRM systems, our work sits at the intersection of structure, detail, and dependability. We take pride in offering consistent, high-quality support that helps our clients grow without being buried in admin.
We are currently looking for a detail-oriented, self-motivated Virtual Assistant to join our team. This role begins at approximately 10 hours per week, with the potential for growth into more hours and responsibility over time. This is a long-term opportunity for someone who enjoys structured work, thrives in a support role, and values being part of a team that makes things run smoothly behind the scenes.
What This Role Involves
This is not just a checklist position. You will be trusted with ongoing client work, recurring processes, light systems support, and responsibilities that directly affect client satisfaction. We’re looking for someone who enjoys being counted on, who delivers reliably, and who is excited to become a go-to partner in our business.
You will support a variety of recurring tasks, especially within our real estate client workflows, as well as administrative and light marketing tasks for other small business clients.
Your key responsibilities will include:
- Blog & Website Management:
Format and publish blog content in WordPress according to editorial standards. - Email Marketing Support:
Prepare and send newsletters using platforms like ConvertKit, Mailchimp, or similar. - CRM Management:
Update client CRMs such as Follow Up Boss, HoneyBook, Airtable, or Google Sheets with accuracy and consistency. - Real Estate Support Tasks:
Assist with leasing updates and transaction coordination tasks, including sign orders and document preparation. - Design Support:
Use Canva to create simple visual content such as quote graphics, headers, and newsletter visuals. - Monthly Invoicing:
Prepare client invoices in Google Sheets, following established processes and timelines. - Platform Support:
Provide basic support within platforms like Kajabi and Samcart. Training and guidance will be provided where needed.
What We’re Looking For
We’re searching for someone who is comfortable managing repeatable workflows and thrives in a structured environment. If you enjoy checking things off a list, maintaining organized records, and working behind the scenes to keep things running smoothly, this could be a great fit.
Ideal candidates will:
- Have a working familiarity with real estate processes, especially transaction coordination, leasing, or listing workflows.
- Be confident in following standard operating procedures (SOPs) and executing recurring processes with precision.
- Be highly organized and consistent in communication, ensuring deadlines and updates are never missed.
- Have strong attention to detail and the ability to catch formatting or data errors before deliverables go out to clients.
- Be comfortable working across multiple client accounts, navigating different tools, and prioritizing efficiently.
Bonus Points
While not required, it’s a plus if you have:
- Experience supporting real estate agents, teams, or brokerages.
- Worked directly with transaction coordination platforms or managed leasing workflows.
- Hands-on experience using Kajabi, Samcart, ClickUp, Notion, or similar platforms.
- Familiarity with Follow Up Boss, HoneyBook, or other CRM tools.
- A knack for writing warm, professional client-facing copy—for newsletters, social posts, or simple updates.
What We’re Offering
We’re not looking for someone to simply “do tasks”—we’re looking for a reliable partner who can grow with us. As we expand our client services and internal systems, we want someone who is excited to evolve alongside the business. You’ll be part of a collaborative, supportive team that values efficiency, clear communication, and building long-term relationships.
This Role is Not a Fit If:
- You are brand new to virtual assistant work or have no experience in real estate support.
- You tend to go quiet on communication or need frequent follow-ups for updates.
- You’re juggling too many clients to consistently dedicate time each week.
- You are only interested in high-level strategy roles. This position is about execution and consistency, not oversight or strategy.
To Apply
If this sounds like a fit for your skills and working style, we’d love to hear from you. Please send us the following:
- A short introduction (2–3 sentences) about why you’re a great fit for real estate operations and administrative work.
- A sample of a blog post, newsletter, or social media content you’ve created or formatted.
- A short Loom video or written paragraph describing how you manage recurring client tasks and keep things organized.
- Your timezone, general weekly availability, and your desired hourly rate.
This role will begin with a paid trial to assess fit. If it’s a mutual match, we’re committed to building a long-term working relationship.
We look forward to meeting someone who shares our commitment to service, detail, and helping others grow.