Office Administrative Assistant | Operations & Support
Job Title: Office Administrative Assistant
Job Description: We are looking for a highly organized and proactive Office Administrative Assistant to join our team. This role is essential to ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate must possess excellent communication skills, the ability to multitask effectively, and a strong sense of professionalism. If you thrive in a fast-paced environment and enjoy managing diverse tasks, we invite you to apply for this exciting opportunity.
Key Responsibilities:
- General Administrative Support: Handle clerical and administrative duties, including answering phone calls, responding to emails, and managing office correspondence.
- Office Management: Monitor office supplies inventory, track stock levels, and place orders to ensure seamless office operations.
- Scheduling and Coordination: Maintain calendars, schedule meetings, and coordinate appointments for staff and management.
- Customer Service: Assist with customer inquiries, providing timely and professional responses to enhance customer satisfaction.
- Documentation and Reporting: Prepare and distribute reports, memos, presentations, proposals, and other necessary documents.
- Data Management: Organize and maintain filing systems—both electronic and physical—to ensure accurate record-keeping.
- Financial Support: Process invoices, manage accounts payable/receivable, and assist with basic bookkeeping tasks.
- Project Assistance: Support management with administrative projects and initiatives that contribute to office efficiency.
- Marketing and Communications: Assist in the preparation of marketing materials, presentations, and proposals.
- Other Duties: Take on additional administrative responsibilities as needed to support office operations.
Qualifications and Skills:
- Education: High school diploma or equivalent required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
- Experience: At least 2 years of experience as an administrative assistant or in a similar role is preferred.
- Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and familiarity with office management software.
- Organizational Skills: Excellent ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
- Communication Skills: Strong verbal and written communication skills to effectively interact with internal teams, clients, and stakeholders.
- Attention to Detail: Strong problem-solving abilities and keen attention to detail to ensure accuracy in all tasks.
- Teamwork and Independence: Ability to work independently with minimal supervision while also collaborating effectively with team members.
- Adaptability: Ability to adjust to changing priorities and handle unexpected challenges professionally and efficiently.
- Industry Knowledge: Experience in the precious metals industry is a plus but not required.
Benefits: We believe in supporting our employees and offer a comprehensive benefits package, including:
- Dental Insurance – Coverage to ensure your oral health and well-being.
- Health Insurance – Quality healthcare options for your overall wellness.
- Paid Time Off – Generous vacation and personal time to help maintain work-life balance.
- Vision Insurance – Coverage to support your eye health and vision needs.
Why Join Us? As an Office Administrative Assistant, you will be a vital part of our team, contributing to the efficiency and success of our organization. We offer a collaborative, inclusive, and supportive work environment where your skills and contributions are valued. This role provides excellent opportunities for professional growth and development, making it an ideal position for individuals looking to advance their careers in administrative support.
If you are a dedicated and detail-oriented professional who enjoys administrative work and office management, we encourage you to apply. We look forward to reviewing your application and exploring the possibility of working together!