Data Entry Specialist – HTML & Content Formatting (Remote)
Data Entry Specialist (HTML & Content Formatting)
We are seeking dedicated and detail-oriented Data Entry Specialists to join our team. This role focuses on transferring, entering, and formatting content from PDF files into our website using a rich text editor with HTML support. The position requires precision, consistency, and a strong sense of accountability, as the quality of the work directly impacts our platform’s usability and overall user experience.
If you are someone who thrives on structure, pays close attention to details, and can consistently deliver high-quality work, this opportunity could be an excellent fit for you.
Role Overview
The primary responsibility of the Data Entry Specialist is to ensure that all content provided in PDF format is accurately entered into our system, formatted properly, and presented in a way that aligns with our brand and style guidelines. While this is a data entry role, it goes beyond simple copy-pasting. The work involves applying basic HTML formatting, structuring content correctly, and making sure all entries are free from errors or inconsistencies.
This role requires a commitment to quality, reliability, and meeting deadlines consistently.
Key Responsibilities
As a Data Entry Specialist with HTML and content formatting expertise, your tasks will include:
- Entering and formatting content in a rich text editor that supports HTML.
- Applying proper text structures such as headings (H1, H2, H3), bullet points, numbered lists, images, and tables to ensure readability and alignment with content guidelines.
- Checking and adjusting the formatting to maintain consistency across all entries.
- Ensuring all content complies with specified rules, style guides, and platform standards.
- Reviewing entries for accuracy and quality, correcting formatting errors before submission.
- Coordinating with project leads if clarification or adjustments are needed.
- Managing time effectively to meet assigned targets and deadlines.
Requirements
To be successful in this role, you should possess the following qualifications and skills:
- Proficiency in basic HTML (headings, lists, tables, inserting images, hyperlinks, etc.).
- Experience with content formatting tools and working within a rich text editor environment.
- Strong attention to detail with the ability to quickly identify formatting inconsistencies or errors.
- Ability to follow detailed instructions carefully and apply them consistently.
- Good organizational skills and the ability to manage multiple entries at once.
- Self-motivated, with the ability to work independently while maintaining accountability.
- Commitment to high-quality, error-free work delivered within agreed timelines.
Experience in data entry, web content management, or similar fields is a strong advantage, but not strictly required if you have the right skills and commitment.
Additional Conditions
Since this role is highly dependent on precision and consistency, we have some additional conditions in place to ensure a successful collaboration:
- Performance-based rates – While we offer agreed-upon rates for this role, performance and quality will be reviewed regularly. Rates may be subject to adjustment if assigned targets or quality standards are not met consistently.
- Reliability is essential – We are looking for candidates who can dedicate the required time, meet deadlines, and provide consistent results over the long term.
- Accountability – Clear communication and ownership of tasks are expected. If challenges arise, we value proactive updates and transparency.
Why This Role is Important
Content quality is one of the most critical factors for delivering a positive user experience on our platform. Poorly formatted content can confuse users, reduce readability, and harm our brand’s credibility. As a Data Entry Specialist, you will play an important role in ensuring that every piece of content is accurate, cleanly formatted, and easy to navigate.
This is not just a back-office role — it is a key function that directly supports our platform’s professionalism and usability. Your attention to detail will have a real impact on how users perceive and interact with our website.
What We Offer
- A long-term collaboration opportunity with consistent work for reliable performers.
- A clear structure of responsibilities and expectations, with detailed guidelines provided to support you.
- Opportunities to enhance your HTML and content management skills while working on diverse types of content.
- A chance to work independently and showcase your reliability and professionalism.
- A supportive environment where your performance will be recognized and rewarded.
Ideal Candidate Profile
This position is well-suited for individuals who:
- Take pride in precision and accuracy.
- Enjoy working with structured content and following clear guidelines.
- Have the patience and focus to manage repetitive tasks without sacrificing quality.
- Value long-term work stability and are motivated by building consistent, reliable output.
- Have some knowledge of HTML and web formatting or are willing to apply and improve these skills consistently.
If you are someone who wants to develop a strong track record in content entry, formatting, and digital publishing, this role provides a stable and rewarding opportunity.
How to Apply
To apply for this role, please provide the following:
- A brief introduction – Tell us about your experience with data entry, content formatting, or HTML.
- Relevant experience – Share examples of past work or projects that demonstrate your ability to format and structure content accurately.
- Availability – Let us know your availability and time commitment to ensure you can consistently meet project deadlines.
We are looking to start this role as soon as possible. If you meet the requirements and are motivated to deliver high-quality results, we encourage you to apply today.
👉 Join us as a Data Entry Specialist (HTML & Content Formatting) and contribute to a platform where accuracy, clarity, and professionalism truly matter.
